Room Booking - How to Create an AD HOC Meeting Button

Description

This guide explains how to create an AD HOC meeting button.
This allows you to create a button on a Room Booking solution that instantly books a room.

Requirements

• Access to TEOS Manage
• User rights for Room Booking

How to create an AD HOC meeting button

1. Log in to TEOS.
   
   
2. Navigate to Workplace Solutions and then Room Booking.
   
   
   
3. Select the room booking solution that requires an AD HOC button.
   
   
4. Under “Pages”, select the page and click the edit icon.
   
   
   
5. Select the “Meeting Room” element and draw it on the canvas.
   
   
   
6. Give the newly created element a name and go to “Behaviour”.
   
   
   
7. Under “Behaviour”, there are a few settings that need to be configured:
   
   - Type: Set to “Create ad hoc” to enable AD HOC functionality.
   - Button Text: The text displayed on the button.
   - Default meeting duration: The time in minutes for how long the AD HOC meeting should last.
   - Calendar: Leave this empty so it uses the linked calendar from Site Management (change this if you wish to use a different schedule).
   
   
8. A button image needs to be added to make the button visible. If no image is added, the button will remain invisible.
   
   
9. Select “Save”, and your button should now appear on the room booking page.
   
   
   
10. When this is deployed to a room booking device, clicking the button will start a 30-minute meeting.

If there are any questions, feel free to contact TEOS support: support@teos.support